Traveling with Nanny

The experts at Adventure Nannies school us on the proper way to compensate your nanny while on vacation.

Traveling with Nanny

Traveling with a nanny can enhance any family vacation. For parents traveling with children, an extra set of helping hands can mean more alone time for Mom and Dad, one-on-one Dad and daughter time, or a relaxing nap on the airplane. It is very important, however, that expectations between the family and nanny are clearly defined before the trip to ensure a smooth working relationship and a happy travel experience.

At Adventure Nannies, our families commonly ask what they are expected to provide for their nanny while traveling. While each family’s budget is different, we recommend a basic list of travel accommodations that every family should provide when traveling with a nanny to ensure that the nanny/family relationship is well-defined, easy, and fun.


Transportation Expenses

Families should cover all of the nanny’s transportation costs associated with traveling to and from the vacation destination. If the nanny is traveling with the family and expected to be “on” with the children (which is highly likely if, say, the nanny is sitting next to the children on an airplane) he or she should be paid for travel time. Some families also choose to pay nannies for their travel time, even when not “on the clock,” in consideration for the fact that they are not otherwise available to spend their time freely.

Examples of transportation costs covered by families are: shuttle to the airport, airfare, train tickets or a subway card.


Many families wonder, “Why book a private room for the nanny, when (s)he can simply stay in the same room as the children?” While this may initially seem simpler (and honestly, cheaper) we highly urge our families to book private accommodations for their nanny.

Without clear, tangible boundaries between the nanny and the children, it can be nearly impossible to distinguish between time “on” and “off” the clock, which can result in disputes about overtime pay and a possibly disgruntled nanny.

If it is absolutely essential for the nanny to sleep in the same room as the child (for example, a child who has an illness which requires around-the-clock attention) we recommend clearly outlining exactly what the nanny’s working hours and pay will be for the arrangement, then building in an ample amount of free time for the nanny to rest up--privately.

Overnight Pay and Overtime

If a nanny is expected to be available to the children in the middle of the night, this should be reflected in the nanny’s paycheck. Even if the nanny has a private room, and the children are unlikely to wake, some sort of compensation should be made for the “on call” responsibility.

Some families choose to pay their nanny a flat overnight fee while other families offer a continuous hourly pay, depending on the level of overnight responsibility and number of hours the nanny is expected to be ‘on.’ It is important to note that if a nanny is working overnight, and receives fewer than 5 hours of sleep, the nanny is entitled to continuous overnight pay by law, and minimum wage regulations apply. If a nanny has private accommodations and is not expected to work overnight at all, no overnight compensation is necessary.

Similarly, a nanny is entitled to overtime pay when traveling, but how much is determined by the nanny’s state of residence. We recommend contacting our partners (and nanny tax experts) at Home Pay by Breedlove to help you organize your nanny’s payroll.

No matter how you choose to proceed, you should ensure that your nanny is informed of your compensation plan in writing before the trip. Keep a continuous record of your nanny’s working hours and ask your nanny to do the same. Openly address any discrepancies directly with your nanny as they occur.


Meals should be provided for the nanny while he or she is on duty. Many families also offer meal stipends or per diems for the nanny’s days off--particularly when the family is traveling to a location with a higher cost of living or a different currency than the nanny’s hometown.

Sometimes our families keep what we refer to as an “open fridge” policy. In this policy, the family offers the nanny access to any food in their refrigerator (usually in a vacation home or villa) at all working and non-working times, only picking up the bill at a restaurant when the nanny is dining with the children. In our experience, this policy plays out very fairly for both nannies and parents.

With whatever meal policy our families choose, we recommend doing extensive currency research beforehand and setting reasonable meal accommodations for the nanny’s days off.

Time Off

Although time off is not technically an expense, it is one of the most important considerations for families to make when planning to bring a nanny on vacation. We encourage our families to factor in ample downtime to their nanny’s schedule, particularly while traveling!

Depending on the length of a trip, a nanny should have 1-2 days off per week, and at least an hour or 2 of “me time” each day. Giving the nanny time to rest, recharge, and enjoy the travel destination will ensure the highest quality of childcare. While nannies are exceptional, talented professionals, they are human and need to recharge their batteries in order to do their best job possible.

We understand, however, that a traveling schedule can be unpredictable and grueling. If for some reason, the nanny is needed to work a rigorous schedule (for example, 10 or more hours per day without days off) we encourage families to offer a few days off (depending on the length of the trip and the nature of the nanny’s long-term employment) once you return home to give the nanny time to catch up on rest.

While these aren’t hard and fast rules, following these guidelines will ensure that any vacation or travel experience with your nanny will be as pleasant as possible. Happy nanny, happy family!

There is rightfully a lot of emphasis on preparing for the arrival of a new baby. The clothes! The nursery furniture! The gear! But, the thing about a baby registry is, well, your kids will keep on growing. Before you know it, they'll have new needs—and you'll probably have to foot the bill for the products yourself.

Thankfully, you don't have to break the bank when shopping for toddler products. Here are our favorite high-quality, budget-friendly finds to help with everything from meal time to bath time for the toddler set.

Comforts Fruit Crisps Variety Pack

Comforts fruit snacks

If there is one thing to know about toddlers, it is this: They love snacks. Keeping a variety on hand is easy when the pack already comes that way! Plus, we sure do appreciate that freeze-dried fruit is a healthier alternative to fruit snacks.

Comforts Electrolyte Drink

Comforts electrolyte drink

Between running (or toddling!) around all day and potentially developing a pickier palate, many toddlers can use a bit of extra help with replenishing their electrolytes—especially after they've experienced a tummy bug. We suggest keeping an electrolyte drink on hand.

Comforts Training Pants

Comforts training pants

When the time comes to start potty training, it sure helps to have some training pants on hand. If they didn't make it to the potty in time, these can help them learn their body's cues.

Comforts Nite Pants

comforts nite pants

Even when your toddler gets the hang of using the toilet during the day, nighttime training typically takes several months longer than day-time training. In the meantime, nite pants will still help them feel like the growing, big kid they are.

Comforts Baby Lotion

comforts baby lotion

Running, jumping, playing in sand, splashing in water—the daily life of a toddler can definitely irritate their skin! Help put a protective barrier between their delicate skin and the things they come into contact with every day with nourishing lotion.

Another great tip? Shopping the Comforts line on to find premium baby products for a fraction of competitors' prices—and follow along on social media to see product releases and news at @comfortsforbaby.

This article was sponsored by The Kroger Co. Thank you for supporting the brands that support Motherly and mamas.

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Motherly editors’ 7 favorite hacks for organizing their diaper bags

Make frantically fishing around for a diaper a thing of the past!

As any parent knows, the term "diaper bag" only scratches the surface. In reality, this catchall holds so much more: a change of clothes, bottles, snacks, wipes and probably about a dozen more essential items.

Which makes finding the exact item you need, when you need it (read: A diaper when you're in public with a blowout on your hands) kind of tricky.

That's why organization is the name of the game when it comes to outings with your littles. We pooled the Motherly team of editors to learn some favorite hacks for organizing diaper bags. Here are our top tips.

1. Divide and conquer with small bags

Here's a tip we heard more than a few times: Use smaller storage bags to organize your stuff. Not only is this helpful for keeping related items together, but it can also help keep things from floating around in the expanse of the larger diaper bag. These bags don't have to be anything particularly fancy: an unused toiletry bag, pencil case or even plastic baggies will work.

2. Have an emergency changing kit

When you're dealing with a diaper blowout situation, it's not the time to go searching for a pack of wipes. Instead, assemble an emergency changing kit ahead of time by bundling a change of baby clothes, a fresh diaper, plenty of wipes and hand sanitizer in a bag you can quickly grab. We're partial to pop-top wipes that don't dry out or get dirty inside the diaper bag.

3. Simplify bottle prep

Organization isn't just being able to find what you need, but also having what you need. For formula-feeding on the go, keep an extra bottle with the formula you need measured out along with water to mix it up. You never know when your outing will take longer than expected—especially with a baby in the mix!

4. Get resealable snacks

When getting out with toddlers and older kids, snacks are the key to success. Still, it isn't fun to constantly dig crumbs out of the bottom of your diaper bag. Our editors love pouches with resealable caps and snacks that come in their own sealable containers. Travel-sized snacks like freeze-dried fruit crisps or meal-ready pouches can get an unfair reputation for being more expensive, but that isn't the case with the budget-friendly Comforts line.

5. Keep a carabiner on your keychain

You'll think a lot about what your child needs for an outing, but you can't forget this must-have: your keys. Add a carabiner to your keychain so you can hook them onto a loop inside your diaper bag. Trust us when we say it's a much better option than dumping out the bag's contents on your front step to find your house key!

6. Bundle your essentials

If your diaper bag doubles as your purse (and we bet it does) you're going to want easy access to your essentials, too. Dedicate a smaller storage bag of your diaper bag to items like your phone, wallet and lip balm. Then, when you're ready to transfer your items to a real purse, you don't have to look for them individually.

7. Keep wipes in an outer compartment

Baby wipes aren't just for diaper changes: They're also great for cleaning up messy faces, wiping off smudges, touching up your makeup and more. Since you'll be reaching for them time and time again, keep a container of sensitive baby wipes in an easily accessible outer compartment of your bag.

Another great tip? Shop the Comforts line on to find premium baby products for a fraction of competitors' prices. Or, follow @comfortsforbaby for more information!

This article was sponsored by The Kroger Co. Thank you for supporting the brands that supporting Motherly and mamas.

Our Partners

My 3-year-old is eating peanut butter toast with banana for breakfast (his request), and we are officially running late for preschool. We need to get in the car soon if we want to miss the morning traffic, but he has decided that he no longer wants the food that he begged for two minutes earlier. What started off as a relatively calm breakfast has turned into a battle of wills.

"You're going to be hungry," I say, realizing immediately that he could care less. I can feel my frustration rising, and even though I'm trying to stay calm, I'm getting snappy and irritable. In hindsight, I can see so many opportunities that fell through the cracks to salvage this morning, but at the moment… there was nothing.

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